Overview
Track on-hand balances, par levels, purchase orders, commissary transfers, recipes, and waste — with a usage ledger that connects to vendor catalog and POS depletion when integrations are in scope.
Key capabilities
Item & location balances
Par levels, zones, and multi-location on-hand with below-par alerts.
Purchase orders
POs tied to vendor catalog SKUs; receiving updates balances.
Counts & commissary
Count sessions, templates, and commissary-to-store transfers.
Recipes & depletion
Recipe-linked usage and POS ticket depletion for theoretical vs actual.
Example workflows
- Below par → reorder suggestion → PO to vendor → receive → balance updated
- Commissary prep → transfer to stores → usage ledger reflects movement
- Count session in progress → variance review → adjust on-hand
Built for
Category comparison
Inventory in a connected platform
Category comparison — not a vendor shootout. Spreadsheets and inventory-only tools track on-hand; Luminix connects counts to vendor POs and finance.
Below-par alerts
Spreadsheets & inventory-only tools
Email or sheet highlight
Luminix Inventory
Portal queue item with suggested reorder context
Purchase orders
Spreadsheets & inventory-only tools
Created in vendor portal or email
Luminix Inventory
PO on same item catalog; receive updates on-hand
Invoice match
Spreadsheets & inventory-only tools
Finance reconciles outside inventory
Luminix Inventory
Vendors & AP ties receipts to PO lines
Multi-location
Spreadsheets & inventory-only tools
Separate files per store
Luminix Inventory
Par and counts roll up; owners see exceptions by location
| Capability | Spreadsheets & inventory-only tools | Luminix Inventory |
|---|---|---|
| Below-par alerts | Email or sheet highlight | Portal queue item with suggested reorder context |
| Purchase orders | Created in vendor portal or email | PO on same item catalog; receive updates on-hand |
| Invoice match | Finance reconciles outside inventory | Vendors & AP ties receipts to PO lines |
| Multi-location | Separate files per store | Par and counts roll up; owners see exceptions by location |
Connects with
Inventory is one module on a shared organization — locations, people, and audit trails flow between modules without exports or duplicate entry.
Outcomes
- Fewer emergency 6 AM vendor calls
- Commissary visibility for multi-unit groups
- Food cost exceptions before month-end close
See Inventory in a live demo
We walk through real workflows, multi-location setup, and how this module connects to the rest of your operation.
From $129 / location / month · Free 60–90 day pilot